Project and Contract Budgets
The Northwest Power and Conservation Council (Council) recommends, and BPA
ultimately decides, project budgets based on the Federal fiscal year (October
1-September 30). BPA may contract with a single entity to perform project work,
or may divide a project budget among several contracts and contractors. Some
funding may be allocated from the project budget to pay for "non-contract"
costs such as a land audit or the purchase of PIT tags. Budgets may be adjusted
throughout the year if necessary, usually via the
Within-Year Modification process.
To find the start-of-year budget for each project, please see BPA's
FY07-09 Project Selection Decision page. Information about within-year
budget adjustments, actual spending and payment history is available through
the Fish and Wildlife Program Report
Center.
Contract budgets and non-contract costs
The Council recommends budgets at the project level. BPA and its contractors
may then allocate the project budget among multiple contracts if for example,
more than one contractor has been selected to perform different components of
the project.
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NOTE: Many projects in the Fish and Wildlife Program have only one contract,
thus their project contract budget equals their contract project budget (less
project level expenses, where applicable, such as PIT tags, land purchases, and
BPA internal costs for NEPA / ESA compliance, or land acquisition related
activities).
Project budgets must factor in costs associated with environmental compliance
(e.g. NEPA) review if performed by an entity other than BPA. Other costs that
may be included in a project budget are:
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PIT tags (Passive Integrated Transponder tags, usually used in hatchery,
research, monitoring and evaluation projects). BPA purchases PIT tags for the
Integrated Fish & Wildlife Program as a whole, in order to pass on quantity
discount savings to individual projects. While the cost of the PIT tags is not
included in an entity's contract, the cost is subtracted from the Council
recommended Project budget. This cost is strictly for the tags and not the work
related to implanting them or monitoring implanted fish (See the
PIT Tags work element page)
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Costs associated with a land purchase.
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Land audits, such as hazardous material survey
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Real estate appraisals, surveys, etc. (See
TBL work element page)
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Transaction fees. (See Land
Purchase work element page)
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NEPA / ESA compliance. As a federal agency providing funds for fish &
wildlife projects, BPA is required to ensure NEPA / ESA compliance. BPA's
environmental compliance group provides this service to the program, and is
funded by individual projects that require NEPA / ESA compliance documentation.
Submitting a contract budget
Whenever a new contract is executed or amended to add or modify funding, the
contractor must attach a detailed line item budget to their contract, and
provide estimated work element budgets in Pisces. Line item budgets must be
attached 90 calendar days in advance of the expected contract start date or
modification date.
The contract budget consists of two documents:
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Line Item Budget
[NOTE: Contractors may use the Sample
Line Item Budget
(XLS) as a template for preparing their contract line item budgets. This
template contains formulas and suggested line items that may be modified to
meet individual needs. Contact your COTR if you are unsure which line items are
required for your contract.]
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A total (non-itemized) cost estimate for each work element, entered into
Pisces when the Statement of Work (SOW) is created. Please see the
Work Element Budgets page for help.
Request changes to budgets
Check a
current contract balance [Updated daily]
Fish and Wildlife program budget document archive
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